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The United Methodist Committee on Relief, Non-Governmental Organization (UMCOR-NGO) (www.umcor-ngo.org) is a nonprofit organization that provides transitional development and relief assistance to communities in need around the world.  UMCOR-NGO’s Indonesia Mission (UMCOR-Indonesia) is seeking a Human Resources (HR) Officer to support operations and project implementation in the organization’s main office, Banda Aceh.

Location:  The position is based in the Banda Aceh office
Reports to: Operations Manager
Start Date: Immediate
Salary: Remuneration will be based on qualifications and experience

General Position Summary:
Under the direct supervision of the Operations Manager, the HR Officer will support the overall HR functions of the United Methodist Committee on Relief (UMCOR). He/she will implement personnel policies and procedures and would educate and advise all UMCOR staff on UMCOR’s personnel policies and related Human Resource procedures.

Essential Job Functions:

• Employment Contract, Job Description and Notice Letter
• Prepare employment contracts and job descriptions with inputs from Program Managers;
• Prepare extension and renewal of employment contracts;
• Prepare notice letter when required;
• Prepare all HR related documents for contract termination;
• Update staff contract extension list
• Provide advance alerts to Management for contracts that are reaching their respective end dates;
• Maintain files of all original contracts and notice letters;

Recruitment
. Revise and post job advertisements;
. Assist in short-listing applicants;
. Make appointments with shortlisted candidates;
. Assist in the interview process;
. Conduct reference checks of identified candidates;
. Prepare offer letter, employment contract and other employment documents;
. Maintain files of all original contracts and other employment documents;

Jamsostek and Insurance
. Register all new staff to Jamsostek in liaising with Finance Department;
. Be the focal person for all Jamsostek and insurance company related claims and questions;

Payroll
. Give input to finance on staff update for monthly payroll;
. Submit copy of new contracts to Finance;

Staff Profiles, Contact List and Emergency Contact List
. Update staff contact list and emergency contact list  on a monthly basis;
.  Maintain and update staff profile data;

Monthly Time Sheet and Annual Leave
. Be in charge of collecting all monthly timesheets of national staff for payroll purpose;
. Be in charge of collecting all monthly timesheet of international staff for submission to HQ;
. Keep track of all annual leave of national and international staff;
. Liaise with staff and Senior Management to ensure strong communication and coordination of all staff leave;

Disciplinary Measures
.  Prepare warning letters and/or dismissal letters upon request of Management;

Training
.  Find opportunities for staff training following requests of Management;
. Liaise with training institution and Admin Assistant to provide training for staff;
. Participate in planning staff capacity building as required;

International Staff Personnel Files
.  Maintain and update international staff personnel files (timesheet, contract, JD, leave request, performance appraisal) in liaison with Admin Assistant);

Reporting
. Prepare a periodic report to Head of Mission/Finance Director/Operational Manager as requested;

Other duties as assigned by the Operations Manager or Head of Mission.

Qualifications:
. Minimum 2 years of relevant experience in Human Resources Management;
. Familiarity with HR compliance with Indonesian labor law is strongly preferred;
. Good knowledge of MS. Excel;
. Ability to prioritize and carry out assigned tasks;
. Strong organizational skills and ability to take initiative;
. Ability to communicate in spoken and written English is required;
. Previous experience with international NGOs is strongly preferred;
. Team player with a strong work ethic;

To apply: Please send a cover letter and CV/resume in English to: recruitment@umcor.or.id or by post at UMCOR Indonesia Mission Office, Jl. Fatahillah No. 29 Geucu Iniem, Banda Aceh 23239, Indonesia. Deadline for application: 24th December 2009.  “Application for HR Officer” should be written in the upper left corner of the envelope or as a subject of your e-mail. Please no phone calls.  Only applicants selected for an interview for the position will be contacted.  Thank you for your interest in UMCOR-Indonesia.

Best Regards,

Angeline Tandiono
Human Resources and Operations Manager
UMCOR Indonesia
Jl. Fatahillah No.29 Geuceu Iniem – Banda Raya
Banda Aceh 23239
Tel/Fax: (+62 651) 45072
Mobile: +62 89 847 009 88
Email: angeline@umcor.or.id